Application schedule

The application deadlines are as follows:

Application deadline	Fall Semester 2024	Spring Semester 2025	Full Academic Year 2024-2025
Non-EU citizens	May 15, 2024	October 15, 2024	May 15, 2024
EU citizens	May 31, 2024	October 31, 2024	May 31, 2024

 

Adding personal details + photo

At the beginning of the Application period, each nominated student will receive an informative email message with his/her username and password to access the Application website – “Application to exchange programme – add personal details”. All nominated students have to fill in their online Applications; otherwise they cannot be accepted to the Exchange programme at the Prague University of Economics and Business (VSE).

For more help follow the Student Application Procedure.

Prospective Exchange students are asked not to fill in the “Study application form”. Do not apply to any faculty separately and do not pay any admission fee. The fee is only paid by students applying to full degree programmes at VSE and is not refundable.

Integrated Study Information System (InSIS)

• Before Arrival: Application, Course Catalogue, Syllabi, Course Timetables, Course Registration.
• During Your Stay at VSE: Coursework Submission, Exam Registration.
• After the Mobility: Final Grades.
• Site address: InSIS
• Username and password: sent to the student’s email (provided by the home university).

Application to Exchange programme – add personal details

• Mandatory
• It is important to carry out the Application with special attention.
• In case you need help, try using this guide first: Student Application Procedure.
• InSIS section: My College (see the images below).

 

Good to know about the online Application

• You will not receive any confirmation from the system that you completed the Application, but the data will be stored after you click the “save” button.
• When you enter the site again, you will see the information you added before.
• Wrong way: „Study application form“ is used for applications to VSE full degree programmes, not the Exchange Programme. Applications to full degree programmes are subject to an admission fee, which is not refundable. Pay attention to where you click!

Uploading the photo

• Once you upload your photo and our IT department checks it, you will receive an email that the photo has been approved/declined.
• In case your photo was declined, you have to upload a better one.

Personal Data Check

• Personal data is displayed on documents issued by VSE for grant and VISA purposes.
• Available here.
• Name and Surname
  • Please check that your FULL LEGAL NAME is included, i. e., name (prénom), middle names, and surname (nom)
  • Please check if your full legal name: name (prénom), middle names, and surname (nom) are spelled exactly the same way as in your passport/ID and aren’t switched.
• The date of birth
  • The day, month, and year when you were born (DD.MM.YYYY).
• Temporary ID number
  • The temporary ID number is issued for all exchange students due to Czech legal requirements. The only thing that needs to be checked is the date of birth in the format: DD.MM.YYYY.
  • Example: For boys with the date of birth: 13.02.2000 the certificate number is: 000213/ as generated according to the legal requirements. For girls with the date of birth: 13.02.2000 the certificate number is: 005213/ as generated according to the legal requirements. Girls have to add 50 to their month of birth. This means that if you are born in February (2^nd month of the year), you have 52 in your certificate number). If you are born in November (11^th month of the year), you have 61 in your certificate number).
• Type of study
  • It’s necessary to check that you were nominated as a bachelor or a master student.
• Bank connection
  • The bank connection is for regular VSE students only, you are not required to fill in the bank details.
• Contact Address
  • You need to indicate your contact address, i.e., the address where you currently live (which can differ from your permanent residence address).
• In case of discrepancies in your personal data, contact exchange[at]vse.cz.

• LoA will be issued after the Online Application has been filled in correctly and completely and processed in InSIS.
• You will be able to download it from the Document Storage in InSIS (see the image below).
• Can be downloaded by the student as well as by the coordinator of the home university.
• You will be notified by email that your LoA is ready.

• Issued by VSE for VISA purposes.
• 2 documents:
  • Confirmation of Study
  • Binding Preliminary Agreement on Accommodation
• Sent to the student’s home university by post.
• Students with non-EU citizenship are dealt with with priority.
• Supporting documents issued by VSE are only some of the documents (out of many) needed for the VISA application
• More details about the documents for VISA purposes can be found here.

Data needed for issuing the Supporting Documents

• This information will be printed on the VISA documents:
• Name(s), including possible middle names and Surname(s) – in the correct order and spelled exactly the same way as in the passport.
  • Example:
    • Name(s): Maria Theresa Andrea
    • Surname(s): Suarez Montero de la Torre
• Date of Birth – in the correct order DD/MM/YYYY.
• Valid Passport number.
• Czech Embassy/Consulate where the VISA will be applied for.
• Personal data check needs to be done here.
• If there is not a 100% match of the documents with the passport, the VISA application will be denied.
• Should there be any discrepancies in your personal data, please write us an email to exchange[at]vse.cz
• In case of VISA-related questions, please contact the local Czech Embassy.

VISA procedure

• Takes min. 60 days.
• Start with the VISA application as soon as possible.
• VSE cannot enter into the process and speed it up in any way.
• The student’s responsibility is to take all the necessary steps to make the stay in the Czech Republic legal.
• You can find more information here.

• All info provided by the dormitories on their website
• Be careful with the deadlines!
• Exchange students who apply and pay the deposit on time have a reserved place in the dormitory
• Not mandatory to stay in the dormitories
• VSE does not provide any help with non-dormitory accommodation

• Lists of courses for the Fall and for the Spring semester tend to be similar
• For current course offer refer to this website
• More details: Courses and registrations
• Course Registration Process: complex, described here

• Whole Academic Calendar is available here

Facebook

• Exchange/Erasmus Students at VSE Prague 2024 – 2025 (a group established for Exchange students and local Buddies by ESN VSE Prague)
• International Students at VSE (a group created for all international students at VSE)
• Incoming Exchange Students VSE (a page containing useful information about the Exchange programme)

Instagram

• VŠE International Students
• ESN VSE Prague