Application schedule

The application deadlines are as follows:

Application deadline	Fall Semester 2026	Spring Semester 2027	Full Academic Year 2026-2027
Non-EU citizens	May 15, 2026	October 15, 2026	May 15, 2026
EU citizens	May 31, 2026	October 31, 2026	May 31, 2026

Integrated Study Information System (InSIS)

• Before Arrival: Application, Course Catalogue, Syllabi, Course Timetables, Course Registration.
• During Your Stay at VSE: Coursework Submission, Exam Registration.
• After the Mobility: Final Grades.
• Site address: InSIS
• Username and password: sent to the student’s email (provided by the home university).

Application to Exchange programme

• Mandatory,  all nominated students have to complete all the necessary steps required in their online Applications; otherwise they cannot be accepted to the Exchange programme at the Prague University of Economics and Business (VSE).
• It is important to carry out the Application with special attention.
• For more help follow the Student Application Procedure guide.

– Add personal details

• At the beginning of the Application period, each nominated student will receive an informative email message with his/her username and password to access the Application website – “Application to exchange programme – add personal details”. In case you need help, try using this guide first: Student Application Procedure.
• InSIS section: Personal management (see the images below).

– Personal Data Check

• Personal data is displayed on documents issued by VSE for grant and VISA purposes.
• Available here.
• Name and Surname
  • Please check that your FULL LEGAL NAME is included, i. e., name (prénom), middle names, and surname (nom)
  • Please check if your full legal name: name (prénom), middle names, and surname (nom) are spelled exactly the same way as in your passport/ID and aren’t switched.
• The date of birth
  • The day, month, and year when you were born (DD.MM.YYYY).
• Temporary ID number
  • The temporary ID number is issued for all exchange students due to Czech legal requirements. The only thing that needs to be checked is the date of birth in the format: DD.MM.YYYY.
  • Example:For boys with the date of birth: 13.02.2000 the certificate number is: 000213/ as generated according to the legal requirements. For girls with the date of birth: 13.02.2000 the certificate number is: 005213/ as generated according to the legal requirements. Girls have to add 50 to their month of birth. This means that if you are born in February (2^nd month of the year), you have 52 in your certificate number). If you are born in November (11^th month of the year), you have 61 in your certificate number).
• Type of study
  • It’s necessary to check that you were nominated as a bachelor or a master student.
• Bank connection
  • The bank connection is for regular VSE students only, you are not required to fill in the bank details.
• In case of discrepancies in your personal data please contact exchange[at]vse.cz.
• In case you need help, try using this guide first: Student Application Procedure.

– Uploading the photo

• Once you upload your photo and our IT department checks it, you will receive a notification that the photo has been declined.
• In case your photo was declined, you have to upload another photo according to the instrucitons here. Sometimes the problem could be the dimensions, then try to crop your photo to show only whole head to shoulders.

Good to know about the online Application

• You will not receive any confirmation from the system that you completed the Personal data, but the data will be stored after you click the “Save data” button. When you enter the site again, you will see the information you added before.

• LoA will be issued after the Online Application has been filled in correctly and completely  in InSISand processed by the Incoming Exchange Office.
• You will be able to download it from the Document Storage in InSIS (see the image below).
• Can be downloaded by the student as well as by the coordinator of the home university.
• You will be notified by email that your LoA is ready.

• Issued by VSE for VISA purposes.
• 2 documents:
  • Confirmation of Study
  • Binding Preliminary Agreement on Accommodation
• Sent to the student’s home university by post.
• Students with non-EU citizenship are dealt with with priority.
• Supporting documents issued by VSE are only some of the documents (out of many) needed for the VISA application
• More details about the documents for VISA purposes can be found here.

Data needed for issuing the Supporting Documents

• This information will be printed on the VISA documents:
• Name(s), including possible middle names and Surname(s) – in the correct order and spelled exactly the same way as in the passport.
  • Example:
    • Name(s): Maria Theresa Andrea
    • Surname(s): Suarez Montero de la Torre
• Date of Birth – in the correct order DD/MM/YYYY.
• Valid Passport number.
• Czech Embassy/Consulate where the VISA will be applied for.
• Personal data check needs to be done here.
• If there is not a 100% match of the documents with the passport, the VISA application will be denied.
• Should there be any discrepancies in your personal data, please write us an email to exchange[at]vse.cz
• In case of VISA-related questions, please contact the local Czech Embassy.

VISA procedure

• Takes min. 60 days.
• Start with the VISA application as soon as possible.
• VSE cannot enter into the process and speed it up in any way.
• The student’s responsibility is to take all the necessary steps to make the stay in the Czech Republic legal.
• You can find more information here.

• All info provided by the dormitories on their website
• Be careful with the deadlines!
• Exchange students who apply and pay the deposit on time have a reserved place in the dormitory
• Not mandatory to stay in the dormitories
• VSE does not provide any help with non-dormitory accommodation

• Lists of courses for the Fall and for the Spring semester tend to be similar
• For current course offer refer to this website
• More details: Courses and registrations
• Course Registration Process: complex, described here

• Whole Academic Calendar is available here

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